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Arlington County Business License

All businesses in Arlington County must have an Arlington County Business License. Each new tenant will need to contact the Arlington County Business License Dept. to either transfer an existing or apply for a new Arlington County Business License for the Colonial Place location. The County will not issue a CO without it. Contact: business@arlingtonva.us or the main number (703) 228-3060. Directions can be found at https://taxes.arlingtonva.us/business/new-businesses/ (opens in a new window).

Certificate of Occupancy

The Certificate of Occupancy for this suite is tenant-specific and is required when a company’s occupancy commences. Instructions including the fee structure can be found on the County’s website at https://building.arlingtonva.us/permits/certificate-occupancy/ (opens in a new window). Once the tenant (or its contractor) submits the application and fee, the Zoning Supervisor Inspector will contact the applicant to set up a time to meet for the Zoning inspection. Once the certificate is issued, please provide a copy to the management office.

Bike Cage Rules and Regulations

The following Rules and Regulations are intended to make the Bike Cage Facility at Colonial Place (2107 & 2111 Wilson Boulevard, Arlington, VA) as safe, enjoyable and pleasant as possible for all users. These rules are applicable to all users and may be changed by Landlord from time to time in order to provide for the safe, orderly and enjoyable use of the Bike Cage Facility and all equipment located therein. All capitalized terms shall have the meanings given to such terms in the Waiver of Liability to which these Rules and Regulations are attached.

1. Use. The Bike Cage Facility may only be used by current, on-site employees of tenants of the Building (“Tenants”). Any current employee of a Tenant who has executed a valid Waiver of Liability may use the Bike Cage Facility, subject to the terms and conditions set forth below. Users shall use the facilities and equipment within the Bike Cage Facility solely for their intended use and purpose.
2. Operation. The Bike Cage Facility may be used only during those operating hours that have been designated by Landlord, provided that the Bike Cage Facility may not be used when it is closed for repair or cleaning, or due to an emergency. Landlord may change the designated hours of operation from time to time in its sole discretion.
3. Conduct. Any conduct which Landlord or the Building’s property manager believes unreasonably interferes with the use or enjoyment of the Bike Cage Facility or of the equipment therein by other persons, or which disrupts or interferes with the safe, orderly and efficient operation of the Bike Cage Facility or the equipment therein, is strictly prohibited.
4. Use of Tobacco Products. Smoking of any kind or any other consumption of tobacco products is strictly prohibited.
5. Solicitations and Petitions. Solicitations for the sale of any product or service, or for charitable contributions or political or other petitions of any kind are strictly prohibited.
6. Identification. Users must present their access Datawatch card upon request by any employee of Landlord, the Building’s property management company or contracted Building security for identification purposes. Landlord, its property management company, and any future operator of the Bike Cage Facility assume no responsibility for lost or stolen access cards.
7. Notices, Complaints or Suggestions. Users of the Bike Cage Facility must immediately notify the property management office in the event that they discover any defective, unsafe or hazardous condition in, or relating to the use of, the Bike Cage Facility or the equipment therein, or any breakage, sickness, fire or disorder at the Bike Cage Facility. Complaints or suggestions as to the operation, maintenance, services or equipment at the Bike Cage facility are welcome. Such notices, complaints or suggestions should be sent to Landlord in care of the Building’s property manager.
8. Violation of Rules. Failure or refusal to comply with these rules and regulations may result in the loss of individual privileges upon notice from Landlord, the Building’s property manager or, if applicable, any operator of the Bike Cage Facility.
9. Maintenance. No user shall leave litter, trash, debris or articles of clothing at the Bike Cage Facility.
10. No Liability. Landlord, the property manager and any future operator of the Bike Cage Facility assume no liability for any personal property, clothing, jewelry or other valuables brought into or stored in the Bike Cage Facility. Each user assumes all liability and responsibility for any loss or damage to any such personal property, clothing, jewelry or other valuables.
11. Access. Access into the Bike Cage Facility is through a Datawatch Key Card or fob. To obtain access, an employee of a Tenant must complete and submit to the property management office a Waiver of Liability. This waiver can be found at www.colonial-place.com and in the appendix section of this manual. At that time, the employee’s existing Datawatch Key Card or fob will be activated for access. Landlord, the property manager and any future operator of the Bike Cage Facility reserve the right to change the combination or method of access at any time, without notice.
12. Other Facilities: Landlord or Building Manager may prohibit use or close the Facility if misused in any way. Landlord and Building Manager take no responsibility for personal possessions left in the facility. Locks on lockers are permissible, but all articles and locks must be removed when the user leaves the Facility. Landlord and Building Manager reserve the right to remove and dispose of any locks and personal possessions remaining in the Facility when it closes each day. Landlord and Building Manager make no representation or warranty that the use of any locker will protect User’s personal property from damage, loss, or theft.

Contractors

Remodeling/Redecorating Requirements

If a tenant desires to remodel their office space, approval for any structural, mechanical, electrical, plumbing or other changes must be obtained from Property Management in writing, prior to the initiation of any work. Any change to doors, entrance formats or signage must be approved by the Management Office in writing in order to ensure compliance with building standards. On all construction, working drawings will be required and must meet the approval of the Owner prior to any work beginning. The Management Office requires copies of permits for construction, a Certificate of Insurance for the contractor, and final plans prior to the commencement of work.

All contractors working in the building must comply with the building rules and regulations. This requirement ensures minimum disturbance to building tenants, prevents any damage to the property, and for reasons of liability. A copy of the construction and remodeling specifications, and contractor rules and regulations, can be obtained by contacting the Management Office.

A note on seasonal decorations: During the holiday season, tenants may wish to decorate their offices. Decorations within the suite are permitted. However, exterior windows may not be decorated and no decorations should be attached to the outside of suite entry doors or nailed to any other door within the suite. County fire code regulations must be observed. The only acceptable Christmas trees are artificial, UL approved. Live trees are not allowed. Electric lights used on trees must conform to the appropriate electric code and be UL approved.

Fitness Center Rules and Regulations

The following Rules and Regulations are intended to make the fitness facility, the equipment contained therein, and the attached locker rooms, showers, changing areas and restroom facilities (jointly and severally, the “Facility”) at Colonial Place safe, enjoyable and pleasant as possible for all members. These Rules and Regulations are applicable to all members and may be changed from time to time in order to provide for the safe, orderly and enjoyable use of the Facility’s equipment and amenities.

Use: Users shall use the Facility and related equipment solely for weight and cardiovascular training on the equipment provided. Users shall not misuse or use the Facility and related equipment in any manner which will damage the same. Users shall not install, nor tamper with or remove, any equipment in the Facility. No person may use the Facility unless they have signed a Waiver of Liability. This Facility is open to Tenants and their onsite employees only. Guests are not authorized to use the facility and users shall not grant access to the Facility, nor permit the Facility to be used, by any unauthorized person. Any authorized User who wishes to bring a personal trainer into the Facility must first sign, and have his/her trainer sign, a Personal Trainer Addendum Waiver (opens in a new window).

Exercise Equipment: Please refer to the posted instructional cards for proper utilization of the exercise equipment. Exercise equipment may not be reserved. Usage of exercise equipment if first come, first served. In addition, if there is a line to use the exercise equipment, please limit you use to no more than 30 minutes. Please wipe off equipment after use with the sanitizer that is provided. Please pick up trash, towels, and personal belongings before leaving the Facility.

Hours of Operation: The Facility is available for tenants’ use twenty-four hours per day, seven days per week; however, HVAC service will not be provided twenty-four hours per day, seven days per week. The landlord reserves the right to modify these hours of operation at any time. A Datawatch Access key fob with the proper authorization is required to access the Facility.

Clothing: The minimum attire at the Facility shall be gym shorts, tee shirts, socks and tennis shoes. Any conventional exercise attire is permissible. Sneakers, tennis shoes, or similar footwear must be worn at all times. Users of the Facility must wear clean and appropriate attire when in transit to and from the Facility which may include, but not be limited to, warm-up suits and sweat suits. All personal items must be removed by 10:00 p.m. daily. Items left in the lockers or elsewhere in the Facility will be discarded by Landlord.

Conduct: Any conduct which unreasonably interferes with the use or enjoyment of Facility or the equipment by others, or disrupts or interferes with the normal, safe, orderly and efficient operation of the Facility or the equipment, is strictly prohibited. Radios, Smartphones, or other similar personal audio equipment may not be used without headphones. No user shall make or receive phone calls while in the Facility and the ringer on all cell phones must be set to silent. No user shall make, or permit to be made, ant disturbing noises or disturb or interfere with the occupants of the Building or neighboring Buildings of premises or those having business with them through any means whatsoever. Those in violation of this rule will be subject to immediate expulsion.

Smoking: Smoking of any kind or any other consumption of tobacco products is strictly prohibited in the Facility.

Solicitations and Petitions: Solicitation for the sale of any product or service, or for charitable contributions, and petitions of any kind, are strictly prohibited.

Identification: Upon request by any employee of the Building Manager, Users must present their key for identification purposes. Neither landlord not the building manager assumes responsibility for lost or stolen keys.

Food and Beverages Prohibited: Food and beverages (other than water in a non-breakable container) shall not be brought to the Facility for consumption on the premises. Alcoholic beverages are strictly prohibited.

Notices, Complaints or Suggestions: Users must immediately notify landlord or Building manager in the event that they discover any unsafe or hazardous defect or condition relating to the Facility or the equipment, or any breakage, fire, or disorder at the Facility. Complaints or suggestions as to the operation, maintenance, services, or equipment at the Facility should be directed to the building Manager.

Other Facilities: Landlord or Building Manager may prohibit or restrict access to or use of the Facility or close the Facility if misused in any way. Landlord and Building Manager take no responsibility for personal possessions left in the Facility. Locks on lockers are permissible, but all articles and locks must be removed when the User leaves the Facility. Landlord and Building Manager reserve the right to remove and dispose of any locks and personal possessions remaining in the Facility when it closes each day. Landlord and Building Manager make to representation or warranty that the use of any locker will protect the user’s property from damage, loss or theft.

Violation of Rules: Repeated failure or refusal to comply with these Rules and Regulations may result in the loss of privileges.

Maintenance: No member shall leave any litter, trash, debris, or articles of clothing at the Facility. The entry door(s) to the Facility shall be kept closed at all times.

No Representations: user hereby acknowledges that the installation of equipment, devices and/or facilities in or serving the Facility shall in no way be deemed a representation or warranty by Landlord regarding the efficacy or safety of the same, nor as an agreement or undertaking by, or obligation of, Landlord to protect, indemnify or hold user harmless from any harm of any type or to ensure user’s safety. It is expressly understood and agreed that use of the Facility by User shall be at User’s sole risk.

Card keys: User hereby agrees to keep any card key provided to User in User’s possession and control at all times until required or requested to surrender the same, and in no event shall User lend or otherwise transfer its card key to any other person.

General Rules and Regulations

Landlord reserves the right to: (a) amend, modify, or rescind any of these Rules and Regulations, and (b) make such other reasonable Rules and Regulations as in its judgment are necessary for the operation of the Building, and Tenant will be bound by these and all future Rules and Regulations.

1. Tenant may not: (a) obstruct sidewalks, doorways, vestibules, halls, stairways, or other areas, (b) place refuse, furniture, boxes or other items therein or (c) use such areas for any purpose other than ingress and egress to and from the Premises. Canvassing, soliciting and peddling in the Building are prohibited.
2. Tenant may use plumbing fixtures and appliances only for the purposes for which constructed, and may place no unsuitable material therein. Tenant shall repair or replace appliances at Tenant's cost and in the event of misuse; Tenant shall repair or replace such fixtures and appliances at Tenant's cost. If Tenant fails to make such repairs or replacements, Landlord may do so, and Tenant shall pay the cost thereof on demand as Additional Rent.
3. Tenant may not paint or place any signs or notices on any windows or doors or in other parts of the Building, without Landlord's prior written approval (which Landlord may withhold in its sole discretion) of the design and placement. Without notice to Tenant, Landlord has the right to remove all unapproved signs at Tenant's expense.
4. Tenant may not use or keep in the Building any inflammable or explosive fluid or substance (including natural Christmas trees and combustible ornaments), or any illuminating materials.
5. Tenant will repair all damage to the Building from the improper placing of heavy items at its expense.
6. Tenant will notify the Building manager when safes or other heavy equipment are to be taken in or out of the Building, and will move same only with Landlord's written permission and in accordance with any Landlord requirements.
7. Suite entry doors, when not in use, will be kept closed.
8. All deliveries must be made via the service entrance and service elevator, when provided, during normal working hours. Tenant must obtain Landlord's written approval for any delivery after normal working hours. All moving must be conducted after normal working hours, and the manner (including any moving company to be used) approved in advance by Landlord, which approval shall not be unreasonably withheld, conditioned or delayed so long as Tenant is not in Default under the Lease.
9. Tenant will cooperate with Landlord's employees in keeping the Premises neat and clean.
10. Tenant will not cause or permit any improper noises in the Building, or allow any unpleasant odors to emanate from the Premises, and will not interfere with, injure or annoy other tenants or their invitee.
11. Except for service animals, no animals are allowed in or about the Building.
12. At Tenant's cost, Landlord will dispose of crates, boxes or other large items throughout the business day. Landlord is responsible for the removal of waste generated by normal office operations only.
13. Tenant may not operate any machinery, other than ordinary office machines such as personal computers, typewriters, copiers, printers, fax machines, and calculators, without the prior written consent of Landlord, not to be unreasonably withheld. No space heaters or fans are allowed.
14. Tenant must comply with all emergency and safety procedures established by Landlord, the fire department, or any other governmental agency having jurisdiction over the Building, including, without limitation, participation in periodic drills, familiarization with emergency procedures and the designation of individuals responsible for the implementation of emergency action. Landlord has the right to evacuate the Building in the event of an emergency or catastrophe.
15. No bicycles, scooters, motorcycles or similar vehicles are allowed in the Building or any part thereof with the exception of the garage or Landlord designated areas.
16. Tenant may not insert any nails, hooks, or screws into any part of the Building (excepting small nails, hooks or screws for the purpose of hanging pictures on the interior walls of the Premises), except as approved by Building maintenance personnel. 
17. Tenant may not distribute any food or beverages from the Premises (except for food brought into the Premises for consumption by Tenant's employees in the Premises) without the prior written approval of the Building manager.
18. Tenant may not place any additional locks on or rekey any doors without the prior written consent of Landlord. Landlord will supply four (4) keys to the Premises, and Tenant may obtain additional keys from Landlord at a reasonable fee determined by Landlord. Tenant may not otherwise obtain duplicates of such keys. Tenant must surrender all keys upon termination of this Lease. Tenant will give Landlord the combination to any vault, which combination will be held in confidence by the Landlord, and only used in the event of an emergency.
19. Tenant will not locate furnishings or cabinets adjacent to mechanical or electrical access panels or over air conditioning outlets and Tenant shall pay on demand as Additional Rent the cost of moving such furnishings for servicing such units. Building personnel will perform any repairs on or replacements of the Building standard lighting and air conditioning equipment of the Building.
20. Tenant will comply with any parking rules and regulations.
21. Tenant may not use the Premises or any part of the Building for residential purposes or for overnight lodging.
22. Tenant will not place vending machines in the Premises.
23. Tenant must obtain Landlord's prior written approval (which Landlord may withhold in its reasonable discretion) for installation of window shades, blinds, drapes or other window treatments.
24. Tenant will not make any changes or alterations to any portion of the Building (excepting the Premises, it being agreed that changes and alterations to the Premises shall be governed by Section 6.3) without Landlord's prior written approval (which Landlord may withhold in its sole discretion).
25. Tenant must provide Plexiglas or other pads for all chairs mounted on rollers or casters.
26. Tenant will not ask building personnel to perform such functions as furniture moving, deliveries, picture hanging, or other similar tasks not related to the general operation of the Building.
27. Tenant will comply with all procedures for the security and safety of the Building, including without limitation, the manner of access to the Building after normal business hours, keeping doors to Tenant areas locked and cooperating with all reasonable requests of Building security personnel. In furtherance of the foregoing, neither Tenant nor any of Tenant’s Agents shall bring into the Premises, the Building or onto the Project firearms of any kind (excepting only firearms carried by law enforcement personnel).
28. Before leaving the Premises unattended, Tenant shall close and lock outside doors, turn off lights, coffee pots, cook top and office equipment. Tenant shall pay for any damage resulting from failure to do so.
29. Tenant may use a microwave oven and appliances of the type commonly used to prepare coffee and tea in the Premises, and may use any testing kitchen; provided, however, that no offensive cooking odors shall be allowed to escape the Premises (for purposes hereof an offensive odor shall be deemed to be offensive if it is complained of by another Tenant).
30. The Building has been designated as a non-smoking building. Tenant shall comply and shall cause its employees to comply with this prohibition and applicable non-smoking ordinances.
31. Landlord may refuse admission to the Building outside of ordinary business hours to any person not known to the watchman in charge or not properly identified, and may require all persons admitted to or leaving the Building outside of ordinary business hours to register. Any person whose presence in the Building at any time shall, in the reasonable judgment of Landlord, be prejudicial to the safety, character, reputation and interests of the Building or its tenants may be denied access to the Building or may be ejected therefrom. Landlord reserves the right to exclude or expel from the Building any person who in the judgment of Landlord is intoxicated or under the influence of liquor or drugs or who violates these Rules and Regulations. In case of invasion, riot, public excitement or other commotion, Landlord may prevent all access to the building during the continuance of the same, by closing the doors or otherwise, for the safety of the tenants, the Building and protection of property in the Building. Landlord may require any person leaving the Building with any package or other object to exhibit a pass from the tenant from whose premises the package or object is being removed, but the establishment and enforcement of such requirement shall not impose any responsibility on Landlord for the protection of any tenant against the removal of property from its premises. Landlord shall not be liable to any tenant for damages or loss arising from the admission, exclusion or ejection of any person to or from any tenant's premises or the Building under the provisions of this rule.
32. For the purpose of allowing proper heating and cooling of the Premises, Tenant shall maintain normal business conditions in the Premises. “Normal business conditions” (as used herein and in Section 5.2 of the Lease) are: 
    • One person per 190 square feet average occupancy per floor;
    • Five (5) watts per square foot for Tenant lighting and power use average per floor; and
    • 2107 Wilson: Light-colored blinds, fully drawn and slats at a 45Ε angle coincident with peak sun lead or equivalent solar barrier. 2101/2111 Wilson: Shades fully drawn.
33. All water lines installed by or on behalf of Tenant will require the prior written consent of Landlord and will be copper, not plastic

Insurance Protection

A Certificate of Insurance from your insurance company is required verifying that you have obtained the coverage required under the terms of your lease. The details on minimum coverages and amounts is specified in your lease agreement. The Certificate of Insurance must name the following as Additional Insured:

2111 Wilson Boulevard, Inc.
L&B Realty Advisors, LLP
LPC Commercial Services, Inc.

The following should be listed as the certificate holder:

2111 Wilson Boulevard, Inc.
c/o Lincoln Property Company
2107 Wilson Blvd. – Suite 210
Arlington, VA 22201

The Certificate should be mailed to the on-site management office and will be maintained as part of your lease file.

Moving Procedures

Moves scheduled in advance with the Management Office are permitted after 6:00 p.m. on business days and all day on weekends and holidays, subject to County noise ordinances. This schedule is to ensure that all tenants have access to the freight elevator and loading dock during business hours. The loading dock has two bays: one has a 3- foot tall dock for trucks to back up to, and the other bay is smaller and level with the dock. The bay height is 12’8” for the truck bay and 10’0” for the smaller bay. The loading dock serving 2107 Wilson Boulevard is located by the rear garage entrance on Key Boulevard. The bay height is 13’.

• Please be aware that due to Arlington County noise ordinance, loading dock hours are between the hours of 8:00 a.m. and 9:00 p.m. Monday through Friday, and between the hours 10:00 a.m. and 9:00 p.m. on weekends and legal holidays.
• Prior to any large delivery or tenant move into or out of Colonial Place, a Certificate of Insurance must be received from the contractor by the Property Management office naming 2111 Wilson Boulevard, Inc. as the Certificate Holder. The following entities should be listed on the Certificate as Additional Insured:
  • 2111 Wilson Boulevard, Inc.
  • L&B Realty Advisors, LLP 
  • LPC Commercial Services, Inc.
• Only the freight elevator may be used for moving into or out of Colonial Place. Carts, dollies, bins or other moving equipment are NOT PERMITTED on the passenger elevators at any time.

IMPORTANT!

• THE MOVING CONTRACTOR IS REQUIRED TO PROVIDE MASONITE TO PROTECT THE LOBBY FLOORS. THE MASONITE MUST BE TAPED TOGETHER AND MUST EXTEND OVER THE ENTIRE PATH OF TRAVEL. CORRUGATED OR HEAVY BROWN PAPER MUST BE USED TO PROTECT THE WALLS, AND CORNER GUARDS MUST BE USED TO PROTECT ALL WALL CORNERS. PLEASE BE CERTAIN THAT TAPE USED TO PROTECT WALLS AND WALL CORNERS WILL NOT DAMAGE THE WALL FINISH.
• Moving company personnel are allowed access only to the ground floor or garage entrance to the freight elevator and the floor in which the tenant is located. Any moving company personnel found on a different building floor will be asked to leave the property.
• Free parking is not available at Colonial Place. This does not apply to delivery vehicles authorized by management to park in the loading dock.
• For moves into or out of 2111 Wilson Boulevard, moving contractors may wish to park their vehicles on Veitch Street and use the ground level double doors at the back of the building to the freight elevator. This route provides easier and more direct access to the building. No vehicle may drive on the pavement behind 2111 Wilson Boulevard.
• Tenants who are vacating the suite must do so ENTIRELY. This includes items which are considered to be trash. If furniture or other items are left in the suite the rent will continue to be charged for the entire suite.
• Also, please be aware that Colonial Place does not have facilities or personnel for disposing of furniture, large items, or large amounts of trash. Please make arrangements for disposal of these items.
• Please notify the Colonial Place Management Office as soon as possible before moving into or out of the building or before a large delivery. The loading dock and freight elevator will be reserved for your use. Please be aware that freight elevator reservations cannot be scheduled during business hours.
• It is the responsibility of the moving contractor to remove any boxes, cardboard, wrapping material, trash, etc. from the building. These materials may not be placed in the building trash dumpster.
• Please understand that these procedures are in place to protect the security of all the tenants and to prevent damage to the property.
• The Colonial Place Management office is located on-site at 2111 Wilson Boulevard, Arlington, VA 22201, Suite 950. Phone: (703) 527-9444, Fax (703) 358-9436. Please do not hesitate to contact the management office with any questions.

Smoking

The Colonial Place smoking policy adheres to the Arlington County ordinances on smoking.

Smoking is prohibited in the buildings and garage. This includes the main lobbies, elevator lobbies, loading docks, stairwells and restrooms. Please do not smoke within 25 feet of building entrances.

Service Animals

The Americans with Disabilities Act (42 U.S.C. § 12181 et seq.) governs requests for accommodations to disabilities in places of public accommodation, such as professional offices. A reasonable accommodation may include permission to keep a “service” animal in a place of public accommodation. However, the definition of a “service animal” under the ADA is very narrow: “any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability.” Note that “the provision of emotional support, well-being, comfort, or companionship do[es] not constitute work or tasks for the purposes of this definition.” 28 C.F.R. §36.104. Pursuant to these regulations, trained dogs are the only animals that may qualify as service animals under the ADA, and emotional support animals are expressly precluded from qualifying as service animals under the ADA.

Since the presence of an emotional support animal in a place of public accommodation is not a reasonable accommodation under the ADA, the Landlord is unable to grant requests to bring emotional support animals into the Building. It shall be an Event of Default to bring or allow an invitee to bring into the Premises or the Building any animal other than a service animal.

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